InstaNatural is looking for an Office Manager/Executive Assistant that will be responsible for the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be exceedingly well organized and flexible. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.
About the role:
•Operates as our receiving party for all visitors, job applicants, vendors and contractors
•Assists in the planning, organizing, and execution of activities in support of company meetings and events such as all-hands meetings, social events, company activities and off-sites, etc.
•Manages catering relationships and process, and office and kitchen supply replenishment including ordering and stocking supplies as needed
•Ensures meeting rooms and common office spaces are presentable, set up, clean and tidy
•Supports our talent and hiring activities by being the primary scheduler and coordinator of candidates in our systems, greeting and setting up candidates for on-site interviews, and helping establish and manage the process for candidate travel
•Assists our executive team in administering and supporting documentation and logistics which may include new hire paperwork, vendor invoicing, facilities planning, etc.
•Responsible for sorting and distributing incoming and outgoing packages, deliveries and mail
•Support company executives with administrative support such as expense reporting and scheduling
•Assist with special projects and assignments as needed.
•Demonstrate excellent verbal and written communication skills
•Ability to multi-task and perform under pressure
•Ability to work collaboratively across different teams
•Possess strong analytical, organizational, and detail-oriented skills
•Experience as an office manager, HR coordinator, or executive assistant. Preferred experience in a rapidly growing company environment.
•Experience with leveraging Google and Microsoft applications
•Demonstrates positive, professional, “can do” attitude
How to Apply
Apply in the Criteria Corp. | On Demand Assessment link posted below.